Top Tips For A Smooth Office Relocation


So it’s time to move your company on, but be warned: moving an office is not the same as moving a home. Moving house usually only affects a few people. There are usually only a few rooms to empty and move. You can usually inform everyone who needs to be told, such as banks and councils, within a day or so. Offices are tougher – there will be heavier and probably more expensive equipment, that can only be disconnected by experts. There are many more companies and parties that need to be informed. If the move is not slick, orders and money can be lost. And of course, there are two other sets of people to think of: employees and customers. Here are tips to make the move a smooth one.

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1. Find the right new location

You’ll need to consider the size of the office, and its current incoming supplies. Look at its age, and scope for extensions, if necessary. Does it have adequate parking for staff and customers? Is it environmentally friendly? Will it need decorating or rebuilding? Will you buy or rent, and will you be sharing with other companies? No move is cheap so consider how you will pay, and how the disruption will affect you. 

2. The most important factor is planning and preparing – with help from others

Once you have chosen a new destination, the next task is to set up a schedule for moving, with a checklist of tasks and deadlines for completion. Depending on your size you may need a committee of people to manage the move, each with their own tasks, who can advise on strategy and spread the move across the company’s employees. Involving other people cuts down time and stress.

Recommended reading: What Makes The Ideal Office Space?

3. Let customers and suppliers know about the move as soon as possible

They may have their own routines and changes to schedules that they will need to plan. An email is the simplest initial contact, clearly detailing your new location and an estimated time schedule. Follow this up with phone calls if necessary. At some point your website and social media sites will need to reflect the change – don’t neglect this.

Moving can also be a time to consider assessing and perhaps swapping service providers. Shop around for deals from internet providers, utility companies, and others, and you may find that you can save at least some money when you relocate.

4. Hire experienced removals company to help with packing and transporting

And it is worth doing your research early. Some items can be moved by employee or office vehicles, but shifting sets of tables and chairs or multiple photocopiers are a job for professionals. Sometimes items will need moving quickly, particularly when the crossover from one set of premises to another becomes official. Look for a service that will transport bulky, expensive or precious items quickly, or provide emergency cover on days where employee drivers are tied up in the move.

Recommended reading: Simple Things to Create a Productive Environment For Your Business

5. Pack items carefully and wisely

It might be a good plan to prepare a packing order so that you do not take vital items too early or too late. Have a good idea about where items will be positioned so that they do not block up corridors or cupboards, and make sure the moving company has a copy of this plan. Technical experts can help with relocating certain objects that need to be taken apart, and setting up objects in the new location. Labelling will help with the unpacking process. 

Moving is stressful, but it may be a necessary evil if your business is heading in a new direction. Plan, prepare and organise diligently and it could be just the move your company needs.

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Tuesday, 19 November 2019
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