Finding the Right Office Space

When setting foot in the world of business, it’s not too unlikely that at some point you’ll need to make a decision about finding a decent office space.

At first glance this can seem a very daunting task; indeed, you may not know where to begin. As such, it’s good to establish a few criteria before you start to help you narrow down your search. Here's a few tips on Finding the Right Office Space for your small business...

1. Location

Choosing the right location can be vitally important in choosing the best office space. It is good to get a feel for the locale; if the area is known for being a little rough, the extra security precautions necessary may not be cost effective and your staff may not feel as relaxed at work. Similarly, if there is a lot of noise pollution in the area, your staff may end up more stressed at work.

It is also helpful to consider your potential neighbours when choosing an office space. Could local businesses or residents pose a problem to your workforce? For example, if you are establishing a 24/7 call centre, setting up next to a night club could be a horrible idea.

Staff and clientele that use your office space will need to be able to get to it without a problem. As such it is important to consider the transport options to and from the office space. If it’s in the centre of a busy city, is there good public transport links available; for example is it near a bus stop or train station? If it isn’t served well by public transport, is there on-site parking, or nearby spaces available?

2. Building

It is good to know exactly what it is you are buying, as such, certain considerations concerning the building itself should be made. It is a good idea to get a feel for how much maintenance the building itself will require; older buildings typically tend to need more upkeep. It also advised to see whether or not the building has improvements such as double glazing, as these things could be costly necessities at a later date. Also with older buildings you are more likely to run into issues such as asbestos, or problems that don’t fully meet current building regulations.

It is also essential to consider any issues concerning access in to the building. Should you or your employees require entry to the building outside of regular hours will there be access 24/7 and will security allow it? Also are the emergency exit routes satisfactory? Does the space sufficiently provide disabled access?

It is wise to check all the mechanical and electrical equipment that the building relies upon. If they look like they may need replacing soon, it may be better to consider elsewhere.

Also, obvious considerations such as size shouldn't be forgotten. Is the space big enough to comfortably fit all your staff? In addition, is there scope for growth should your business and staff increase?

3. IT and Telecommunications

In a modern-day society, it is practically impossible to get ahead in the world of business without the correct IT and telecommunications facilities. Therefore, it is important to ensure that an office space can cater for your needs.

A good office space will have access to sufficient power to run all the necessary equipment in said office. It may also be an idea to carry out a load check to make sure that an office space has appropriate power sources.

Finding a space near the internet exchange will be helpful, as distance from the local internet exchange can hinder your internet speed.

4. Cost

You want to make sure you get what you’re paying for and your office space is really worth the money. Budgeting may be necessary, in which case you will need to put aside enough money for the deposit as well as the usual payments.

Although it is something of a painful ideal, insurance really is a necessity and it is vital to choose a space that can be covered by a comprehensive insurance policy.

Once you have picked your office space, it will need to be fitted out with the appropriate facilities, amenities and furniture. This will incur costs; in fact, if possible, it may be worthwhile to choose an office that will fit any existing furniture you may have, instead of choosing a space you will have to buy completely new furniture for.

5. Take Your Time

It’s good to start the searching process at least six months prior to moving into your future office space. Finding the ideal place can take months to achieve, and there can be various other complications and unforeseen factors that can delay the process further.

Whether it’s necessary renovations, paperwork or negotiations, the odds are that finding the best office space will not be a speedy process.  The last thing you want to do is to rush a decision and end up stuck with an office space that really doesn't suit your business. For many small businesses, a managed office would be an ideal solution as it takes many of the concerns away.


Choosing an office space can be a time-consuming and arduous task, so it is important to have a few criteria in mind before setting out to find the right place.



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Tuesday, 16 July 2019
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