7 Ways to Make Your Charts Work for You

Creating brand new charts for your business can be a complicated and confusing process. Analytics must be presented to your employees, board members and stakeholders who take your business to heart. However, these charts must not be boring or drab. The best charts combine the business information you need to present with artwork that is much more fun to view.

Start With The Data

You cannot begin to make a chart until you have all your data ready. Creating charts without a full set of data is unwise. You will begin creating charts and graphs that you will have to complete later. This makes planning the overall presentation difficult. Also, it becomes difficult for you to decide on a proper organization for the presentation.   Your presentation will flow poorly if you are placing charts in it piecemeal.

Choose A Color Scheme

When you are creating interesting charts or graphs, you must come up with a color scheme for the data. You can give every segment of data a color, and this will remain consistent throughout many graphs. You may use an overall color scheme that remains consistent even when you change subjects. Also, you can use an artwork scheme that blends into the background of your charts.

Matching Your Theme To The Data

You want to choose a theme that works with the data you are presenting. If you are presenting improved sales figures, you may want to use balloons, rising mountains or clouds in your theme. Stagnant sales figures may feature a plateau or a series of straight lines. Dropping sales may feature the color red or anything that represents falling.

How The Theme Helps Presentation

Making your presentation do the work for you is the job of graphs and charts. The theme of charts will prevent you from using the same language repeatedly. You do not want to say the same word several times during on presentation. The background can tell the story as you present the hard facts of your situation.


You can gain some inspiration from infographics that you find online. Infographics present several charts and statistics under one design. You may not want to present one infographic slide to your executive board, but you could make one slide in your presentation look like an infographic slide.

Clear Graphs and Charts

Your graphs and charts must be clear and easy to read. The text on each chart must be typed in the same font and alignment.   Also, the font must match the size of the chart. You do not want your executive board members squinting while trying to read the graph you spent hours preparing. Also, you do not want the chart to be too small to understand.

A chart that has several components must be large enough to make each component look significant. Graphs with less variables can be printed in a smaller size. The size of each graph also helps to underline its importance. Large graphs carry more weight than small graphs.

Choosing The Order Of The Contents

The content you place in each graph must be in an order that is easy to understand. It is best to list items in alphabetic or numeric order. Anyone at a meeting can understand this simple ordering system. If you use an organization system that is harder to understand, people will spend all their time trying to decipher your order and not the data.

Making each new graph or chart look great depends on each item listed above. You can spend hours working on graphs and charts, but they must meet the above requirements if you want your information to make the desired impact.



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